Itemized COA Mapping
DigiPay - Itemized COA Mapping
As a DigiPay user, the system now remembers the Chart of Accounts (COA) mapping based on the invoice line itemization. This allows for easy allocation of expenses to the correct accounts without relying solely on vendor-based mapping.
- The system now allows for line itemization of the invoice, where each line can be mapped to a specific account in the Chart of Accounts (COA).
- When a line item is mapped to an account, the system will remember the mapping for future invoices with similar line items.
- The COA mapping for each line item is now displayed and editable in the invoice entry interface.
- The system automatically assigns the previously mapped accounts to line items with similar descriptions or categories.
- The COA mapping for each line item is accurately saved and associated with the invoice record.
- The system indicates the mapped accounts for each line item in the invoice view and reports.
Troubleshooting
Not all invoices will have a unique ID per item that we can match 100% of the time. For example, if an invoice is handwritten, difficult to read, or contains a new line item that the system doesn’t recognize from historical invoices. DigiPay will only populate the amount IF it can make a match in these situations.
Map COA for Invoice Line Items
Map COA for Invoice Line Items in DigiPay
Chart of Accounts (COA) mapping is based on the line itemization of the invoice. This allows for easy allocation of expenses to the correct accounts without relying solely on vendor-based mapping.
- Log into DigiPay.
- Select Bill (left-hand menu).
- Use the filters to find the required bill.
- How you edit the COA is dependent on the stage the bill is currently in within the workflow:
Draft
- Select Draft.
- Select Edit beside the required bill.
- Edit the bill as required.
- Select COA Mapping.
- Edit the following items as needed:
- Chart of Account
- Class
- Amount
- Click Save Draft OR Submit for Review.
Pending Review
- Select Pending Review.
- Select Review beside the required bill.
- Select Edit.
- Select Mapping.
- Edit the following items as required:
- Chart of Account
- Class
- Amount
- Click Save & Submit.
Pending Approval
- Select Pending Approval.
- Select Approve beside the required bill.
- Select Edit.
- Select Mapping.
- Edit the following items as needed:
- Chart of Account
- Class
- Amount
- Click Save & Submit.